Create Letting - Administration

Before you create a letting, you must know the letting ID and the letting date. You can also load a proposal at the same time you create a letting by following the instructions here.

The Bid Express system warns you if you set different opening and cut-off times for the bids or if the letting time is different from the default letting time.

  1. Select Manage Lettings, Proposals and Bids from the Letting and Vendor Data section of the Manage Agency page. This brings you to the Manage Lettings page.

  2. Click create letting. This brings you to the Create a Letting page.

  3. Enter the letting ID in the Letting ID field. This field is required.

  4. Enter the letting date in the Letting Date field. Once you click in this field, the Bid Express service displays a calendar. Scroll through the calendar to pick the correct date of the letting and use the time drop-down lists to select the time bids are due. The letting date must be in the future. This field is required.

  5. The Opening Date field displays the date and time at which the letting will be opened. It defaults to today's date and the default letting time set in your agency settings. Enter the new date in the Opening Date field. The date and time must be on or after the letting date and time. This field is required.

  6. The Make Letting Visible field displays the date and time the letting will be visible to contractors on the Bid Express service.  It defaults to the current date and the time set in the agency settings. Click in the field to change the date and time. The Bid Express service displays a calendar. Scroll through the calendar to pick the correct date and use the time drop-down lists to select the time. The date and time must be in the future. This field is required.

  7. If your agency has the District ID field enabled, enter the district ID of the bid location.

  8. If desired, enter a description of the letting. The description will display under the letting date on the lettings tab.

  9. Click save.

The Bid Express service creates the letting and posts it on the Manage Lettings page in a hidden view.  Once the letting is created, you can upload the proposal file from the Upload Expedite Files page or the Upload Project Bids Files page, upload other attachments, or add an alert. Click the letting date to see the letting details.

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