August 25, 2023 02:10 PM EDT
Effective immediately, once a contractor or subcontractor has been approved to perform a special provision item, that category of work will be added to the certificate of qualification. Therefore, contractors and subcontractors will no longer be required to complete a Request to Perform Project Specific Special Provision Item(s) for a special provision/category of work they were approved to perform on a previous project.
In addition, the WVDOH Contractor Prequalification Application has been updated to outline this process along with an appeal process for revocation of prequalification.
The updated Application is available on our website at the following link:
January 25, 2023 11:40 AM EST
Beginning with the February 14, 2022 letting, the process for completing the Disadvantaged Business Enterprise (DBE) Participation Plans for Design-Build projects will be slightly different from other projects. Two files with instructions (one for design-build and one for other projects) have been uploaded to the February 14, 2023 letting page under Miscellaneous.
Additionally, an acknowledgement has been added to the DBE Utilization Certification tab of the electronic bid file for bidders who are unable to reach the DBE goal and will follow the process for Good Faith Effort as outlined in the Special Provision for Disadvantaged Business Enterprise Utilization.
If you have any questions, please contact DOHContractProcure@wv.gov.
December 21, 2022 03:27 PM EST
Important Information Regarding Disadvantaged Business Enterprise (DBE) Plans
Please be advised that beginning with the January 10, 2023, letting Disadvantaged Business Enterprise (DBE) Participation Plans must be submitted with all bids. Additional information is available in the Special Provision for Disadvantaged Business Enterprise Utilization, dated November 10, 2022, which is included with proposal documents.
Instructions on completing the DBE Participation Plan with a bid are available on the January 10, 2023, letting page (link below).
Please feel free to contact DOHContractProcure@wv.gov for additional assistance.
Pursuant to W.Va. Code 6D-1- et seq, each business entity who is awarded a contract or a series of contracts that has/have an actual or estimated value of $1,000,000.00 will be required to complete a West Virginia Ethics Commission Disclosure of Interested Parties to Contracts Form (Form). The West Virginia Division of Highways (WVDOH) may not enter into a contract with the business entity until the initial required Form is filed with Contract Administration Division. In addition, the business entity awarded a contract is obligated to submit a Supplemental Disclosure Form listing any new or differing interested parties within 30 days following the completion or termination of the contract. The Form will be sent with the contract and bond when an entity is awarded a contract.
MONETARY OBLIGATIONS OWED TO THE STATE
Pursuant to W. Va. Code 5-22-1(i), the WVDOH may not award a construction contract to any bidder that is known to be in default on any monetary obligation owed to the State or a political subdivision of the State, including, but not limited to, obligations related to payroll taxes, property taxes, sales and use taxes, fire service fees, or other fines or fees. An AFFIDAVIT form has been created by the WVDOH and will be sent via email to your company whenever your company is deemed the apparent low bidder and/or until advised otherwise.
Additionally, pursuant to W. Va. Code 11-10-5cc, the West Virginia State Tax Department and the Commissioner of Highways may, per agreement, share certain corporate tax information, including, but not limited to, information related to contractors and subcontractors. These legislative measures were passed to better ensure that companies engaged in public contract work comply with the States tax laws.
Pursuant to section 108.1 of the WVDOH Standard Specifications for Roads and bridges (adopted 2017), all subcontractors must first be approved by the agency before completing any subcontracting work. Accordingly, it will now be a requirement that a Subcontractor Affidavit be signed for any proposed subcontractor to affirm under oath that it does not owe a defaulting monetary obligation to the State or any of the States political subdivisions.
DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION
The WVDOH is committed to assuring the participation of Disadvantaged Business Enterprises (DBEs) in our highway construction program. When a DBE goal is required it is the responsibility of all bidders to submit their DBE Participation Plan at the time of bid.
QUESTIONS AND ANSWERS GENERAL PROCEDURES
All projects advertised by the WVDOH for bidding via the Bid Express website at https://www. bidx.com will require questions to be asked using the Questions and Answers feature link displayed in the "Also Available" section of the proposal page. Questions received through phone, email or other mechanisms shall not be answered and will otherwise be considered void.
Everyone will have the opportunity to ask a question and read through questions that have already been answered. Please note that individuals do not have to be a member of Bid Express to ask a question or read through questions that have already been answered.
Questions and Answers are for "INFORMATIONAL PURPOSES ONLY" and shall not be intended as an alternative to the amendment process.
Any individual that communicates directly with WVDOH personnel concerning an advertised project will be directed to the Questions and Answers feature on the Bid Express website at https://www.bidx.com. No WVDOH personnel shall communicate any issues concerning an advertised project with anyone outside of the Agency.
All prime contractors must be prequalified with the WVDOH before being approved for a Bidx Bidder ID. Additionally, a prequalification statement must be filed with the WVDOH no later than 15 calendar days prior to the date set for receiving bids on projects on which the contractor may wish to submit a bid. Subcontractors must be prequalified before performing work on a project let by the WVDOH.
|DEC1223||006 - 2023390029||1 New Attachment - 2023340015 Amendment 01.pdf||10/03/2023|
|004 - 2023200096||1 New Attachment - 202300096 Amendment 01.pdf||10/03/2023|
|007 - 2023160022||1 New Attachment - 2023390029 Amendment 01.pdf||10/03/2023|
|014 - 2020000592||1 New Attachment - 2020000592 Amendment 01.pdf||10/03/2023|
|1 New Attachment - 231212n.pdf||10/03/2023|
|015 - 2016001153||New Proposal Added||10/03/2023|
|015 - 2016001153||1 New Attachment - Exhibit 2 - Geotechnical Report.pdf||10/03/2023|
|015 - 2016001153||1 New Attachment - proposal - 2016001153 MilburnBridge.pdf||10/03/2023|
|015 - 2016001153||1 New Attachment - Exhibit 1 - 404-401 Permit Application.pdf||10/03/2023|
|015 - 2016001153||1 New Attachment - Exhibit 1 - 404-401 Permit Application.pdf||10/03/2023|
|015 - 2016001153||73 Plan Sheets Added||10/03/2023|
|OCT1723||006 - 2023190005||1 New Attachment - 2023190005Amendment01.pdf||10/03/2023|
|005 - 2023240008||1 New Attachment - 2023240008Amendment02.pdf||10/03/2023|
|SEP1223||018 - 2023430009||1 New Attachment - 2023430009Amendment 03.pdf||10/03/2023|
|OCT1723||007 - 2022250017||1 New Attachment - 2022250017Amendment 01.pdf||10/03/2023|
|SEP1223||020 - 2020000577||1 New Attachment - 2020000577Amendment 04.pdf||10/03/2023|
|OCT1723||015 - 2023350023||1 New Attachment - 2023350023Amendment 01.pdf||10/03/2023|
|017 - 2023280004||1 New Attachment - 2023280004Amendment 01.pdf||10/03/2023|
|008 - 2016000990||1 New Attachment - 2016000990Amendment 02.pdf||10/03/2023|
|SEP1223||020 - 2020000577||Attachment Deleted - 2020000577Amendment 04.pdf||10/03/2023|
|018 - 2023430009||Attachment Deleted - 2023430009Amendment 03.pdf||10/03/2023|
|NOV1423||021 - 2020000545R1||1 New Attachment - 2016000990Amendment 02.pdf||10/03/2023|
|OCT1723||018 - 2022510005||1 New Attachment - 2022510005Amendment 01.pdf||10/03/2023|
|DEC1223||002 - 2020000028||1 New Attachment - 2020000028Amendment02.pdf||10/03/2023|
|015 - 2016001153||Attachment Deleted - Exhibit 1 - 404-401 Permit Application.pdf||10/03/2023|
|OCT1723||025 - 2022490008||1 New Attachment - 2022490008Amendment 01.pdf||10/03/2023|
|019 - 2023170032||1 New Attachment - 2023170032Amendment 01.pdf||10/03/2023|
|NOV1423||029 - 2022490007||1 New Attachment - 2022490007Amendment 01.pdf||10/03/2023|
|OCT1723||012 - 2023130027||1 New Attachment - 2023130027 Amendment 01.pdf||10/02/2023|
|013 - 2023260013||1 New Attachment - 2023130027 Amendment 01.pdf||10/02/2023|
|013 - 2023260013||1 New Attachment - 2023260013 Amendment 01.pdf||10/02/2023|
|013 - 2023260013||Attachment Deleted - 2023130027 Amendment 01.pdf||10/02/2023|
|033 - 2023340005||1 New Attachment - 2023340005 Amendment 02.pdf||10/02/2023|
|038 - 2021000116||1 New Attachment - 2021000116 Amendment 01.pdf||10/02/2023|
|014 - 2020000538||1 New Attachment - 2020000538 Amendment 02.pdf||10/02/2023|
|016 - 2023410001||1 New Attachment - 2021000116 Amendment 01.pdf||10/02/2023|
|DEC1223||001 - 2013000667||Attachment Deleted - Exhibit A - Agreement.pdf||10/02/2023|
|001 - 2013000667||Attachment Deleted - Exhibit A2 - Project Criteria.pdf||10/02/2023|
|001 - 2013000667||1 New Attachment - 2013000667Amendment01.pdf||10/02/2023|
|001 - 2013000667||1 New Attachment - Exhibit A - Agreement.pdf||10/02/2023|
|001 - 2013000667||1 New Attachment - Exhibit A2 - Project Criteria.pdf||10/02/2023|
|OCT1723||027 - 2020000533||1 New Attachment - 2020000533 Amendment 02.pdf||10/02/2023|
|034 - 2023140015||1 New Attachment - 2023140015 Amendment 01.pdf||10/02/2023|
|024 - 2022140016||1 New Attachment - 2022140017Amendment01.pdf||10/02/2023|
|024 - 2022140016||Attachment Deleted - 2022140017Amendment01.pdf||10/02/2023|
|NOV1423||004 - 2022140017||1 New Attachment - 2022140017Amendment01.pdf||10/02/2023|
|OCT1723||039 - 2023540008||1 New Attachment - 2023540008 Amendment 02.pdf||10/02/2023|
|DEC1223||1 New Attachment - 231212n.pdf||10/02/2023|
|013 - 2022450009||New Proposal Added||10/02/2023|
|013 - 2022450009||1 New Attachment - Exhibit 1 -Original Plans (for informational purposes only).pdf||10/02/2023|