Edit Letting - Administration

Once a letting has been created, you can change the date and time when it will be visible to contractors, when it closes, and the bid opening time.

If the letting contains at least one EBS file, you must enter a comment when you change these fields.  The comments are kept in the log files and are not visible.

Make Letting Visible On

Lettings are not visible to contractors until the Make Letting Visible On date and time have passed.  You can set the visibility time when you create the letting or use the default time from the Manage Agency Settings page.

If you need to change the date when the letting will be visible, open the letting and select Edit Letting from the Manage Lettings page. The Bid Express service opens the Edit Letting page.

Click in the Make Letting Visible On field and select the date and time you wish to make the letting visible. Complete any other required fields and click save. The Bid Express service changes the date and returns you to the Manage Letting page.

If you wish to change the Make Letting Visible On date after a letting has been made visible, you must first hide the letting.

Letting and Opening Time

You can change the time of your letting ends and the time the bids are opened.  

Open the letting and select Edit Letting from the Manage Lettings page. The Bid Express service opens the Edit Letting page.

Click in the Letting Time or Opening Time field and select the new time. Complete any other required fields and click save.

The Bid Express service displays a warning about contractors who may have already selected proposals in the letting. Click ok to change the time or click cancel to keep the original time.

If you click ok, the Bid Express service updates the letting or opening time and returns you to the Manage Letting page.

Contractors who have subscribed to agency notifications and who have submitted a bid for the letting being changed will receive a message about the change.

 

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