SPECIAL NOTICE TO CONTRACTORS

(COVID-19) Important Notice Regarding Bid Document Submission

In an effort to keep our workforce healthy while continuing to provide services to our

Contracting community, beginning with the June 19, 2020 Letting, we request that all

Bidding related documents be submitted electronically. We will continue to process paper

submissions as received, however they may be delayed due to limited in-office staff.

For Request for Eligibility to Bid, email completed form to SalesOffice@dot.ga.gov

For all other Bid Documents (including E-verify, Certificate of Current Capacity and

Status of Contracts on Hand, Bid Opportunity List and DBE Commitments Letters)

email completed forms to biddocuments@dot.ga.gov

Questions or comments call (404) 631-1147

April 05, 2020 07:04 PM EDT

***IMPORTANT MESSAGE REGARDING ESSENTIAL CRITICAL INFRASTRUCTURE AND ITS WORKFORCE DURING COVID-19***

Russell R. McMurry, P.E.,
Commissioner
One Georgia Center
600 West Peachtree Street, NW
Atlanta, GA 30308
(404) 631-1000 Main Office

April 4, 2020

Dear Contractors, Consultants and Vendors

EXECUTIVE ORDER TO ENSURE A SAFE & HEALTHY GEORGIA was issued by Governor Kemp on
April 2, 2020 and became effective at 6:00 p.m. on April 3, 2020 and runs through April 13th at
11:59 p.m. Among the many directions that the order provides is for Georgians to "shelter-in-place"
unless they are engaging in certain activities. Pursuant to the Executive Order, certain
"critical infrastructure" businesses, establishments, corporations, non-profit corporations, and
organizations, as defined by the U.S. Home land Security, are considered "Critical
Infrastructure" and can remain operational.

The Georgia Department of Transportation (GDOT) is a state agency that is deemed by the US
Department of Homeland Security Cyber and Infrastructure Agency Memorandum to provide
Critical Infrastructure and thus should remain open at this time. Having such a designation
provides an allowance for our work, and its many contributions to the State's transportation
system, to continue uninterrupted.

(The full content of the Order can be found here: https://gov.georgia.gov/document/2020-
executive-order/04022001/download )

The concern for the spread of COVID-19 remains paramount throughout the State. Governor
Kemp's shelter in place Order seeks to blunt the spread by limiting travel from our residences
with the following exceptions:

1. Conducting or participating in Essential Services;
2. Performing Necessary Travel;
3. Are engaged in the performance of, or travel to and from, the performance of Minimum
Basic Operations for a business, establishment, corporation, non-profit corporation, or
organization not classified as Critical Infrastructure; or
4. Are part of the workforce for Critical Infrastructure and are actively engaged in the
performance of travel to and from, their respective employment.

Item 4. Authorizes each of us to travel to and from work, including our jobsites and their field
offices. While we do not expect travel to and from those areas to be impacted as a result of the
Order, please be mindful that you may be asked to explain your travel at some point.

To date each of you has been recognizing and adhering to the recommendations from the CDC,
The Georgia Department of Public Health, GDOT and the individual plans implemented at your
respective work areas. The Governor's Order however has additional health and safety measures
for our attention while continuing to perform our work. From the Order:

"Critical Infrastructure that continues in-person operation during the effective dates of this Order
shall implement measures which mitigate the exposure and spread of COVID-19 among its
workforce. Such measures may include, but shall not be limited to:

1. Screening and evaluating workers who exhibit signs of illness, such as a fever over 100.4
degrees Fahrenheit, cough, or shortness of breath;
2. Requiring workers who exhibit signs of illness to not report to work or to seek medical
attention;
3. Enhancing sanitation of the workplace as appropriate;
4. Requiring hand washing or sanitation by workers at appropriate places within the
business location;
5. Providing personal protective equipment as available and appropriate to the function and
location of the worker within the business location;
6. Prohibiting gatherings of workers during working hours;
7. Permitting workers to take breaks and lunch outside, in their office or personal workspace,
or in such other areas where proper social distancing is attainable;
8. Implementing teleworking for all possible workers;
9. Implementing staggered shifts for all possible workers;
10. Holding all meetings and conferences virtually, wherever possible;
11. Delivering intangible services remotely wherever possible;
12. Discouraging workers from using other workers' phones, desks, offices, or other work tools
and equipment',
13. Providing disinfectant and sanitation products for workers to clean their workspace,
equipment, and tools;
14. Prohibiting handshaking and other unnecessary person-to person contact in the
workplace; and
15. Placing notices that encourage hand hygiene at the entrance to the workplace and in
other workplace areas where they are likely to be seen; and
16. Suspending the use of Personal Identification Number ("PIN") pads, PIN entry devices,
electronic signature capture, and any other credit card receipt signature requirements to
the extent such suspension is permitted by agreements with credit card companies and
credit agencies.

While the preceding list from the Governor's Order contains many familiar measures, it may
contain additional measures not yet employed by you or your team. GDOT expects these and all
other COVID-19 preventative measures to be taken to the fullest extent practical to protect
yourself, your coworkers, loved ones and others you may come in contact with.

The basics reign supreme; good hygiene habits, social distancing, etc. Look out for yourselves
first but speak up when you know preventative measures can be performed better. As our
agent, please also respect the wishes of property owners who may elect to delay in-person
meetings or deny access to their property.

On behalf of Commissioner McMurry and the Executive Staff of GDOT, thank you for all that
you do.

Be well and be safe-

Sincerely,

Marc Mastronardi, PE
Director of Construction

Hiral Patel, PE
Director of Engineering

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